How to Optimize Office Spaces Using Facilities and Room Booking Solutions

Modern businesses are adapting the flexible work arrangements set up, especially when the COVID lockdown happened. Employees are no longer required to occupy a permanent desk in the office to continue working and produce results. Some businesses schedule office spaces, meeting rooms, and facilities for occasional touching base with co-workers. Nonetheless, workers are embracing the work-from-anywhere set up and becoming productive more than ever.

With this scenario, the demand for room booking solutions and facilities scheduling software is on the rise. Employees need a quick way to check whether there are available hot desks and conference rooms for their return to the office or their once in a blue moon team meeting and real reporting.

Benefits of Using Room Booking Solutions

Room booking management software allows users to decide which rooms are available for meetings and conferences. It is like desk booking software that will enable employees to reserve their preferred desk in the office. The positive impact of an accessible office space utilization software provides organizations with benefits such as:

  • Greater Ease, Access, and Visibility

Most room booking solutions are available through web-browser access, mobile application, and company network systems. It gives employees greater and quicker access when they want to reserve a room for their team meeting or an office cubicle to report to the next day. Moreover, this immediate access to the software allows last-minute cancellations and provides up-to-date visibility on available spaces for inquiring colleagues.

  • Effective Use of Space and Office Resources

When all rooms, desks, cubicles, and rooms are well-organized in a clear layout and updated status, employees will easily find a space suitable for their working period. It will significantly decrease waiting time, double booking, clerical error, and hunting for open space. For a much organization, room scheduling program is an efficient way to optimize areas as a different department on different floor levels will find which rooms are available for reservation and most accessible for them.

  • Enhanced Space Utilization

For the facilities planning management, a meeting room management tool provides accurate data that are the basis for sound decision-making on real office facilities use. By looking at the reports and comprehensive analytics, a facilities manager can decide whether the number of rooms and desks are directly proportional to the number of employees working in their company, or if there are changes to better use of space and areas in the building. Room booking solutions that work with sensors such as DeskFlex room booking software has Bluetooth beacons to help manage the space.